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Supervisor Essentials - Monthly Feature Article

Without an overall understanding of your employees, without being clear and concise in your communication, it can be difficult to convey your intended message. If you put a lasso around miscommunication, then you are creating a healthy environment where you can tame your effective communication skills into a manageable beast.

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Effective Communication Skills:
Putting Miscommunication in its Place

Have you ever experienced miscommunication with your employees? Effective communication skills are important tools that can enable you to get the results you want.

As a supervisor, effective communication skills can be vital to increasing the productivity and improving the quality in the work of employees.

Following are three key communication skills that can benefit you and your team.

1. Understand Others

  • As a supervisor, your ability to understand your employees can improve your communication with them. This includes gaining an understanding of their work habits, learning styles and individual preferences.

    Without an overall understanding of your employees, it can be difficult to effectively convey your intended message. However, if you understand these aspects, communicating effectively can be expressed much easier.

  • Do not be afraid to ask questions that contribute to your current knowledge. If there are certain pieces of information that you need, but do not have, simply ask questions. Getting to know your employees contributes to the level at which you can understand them.

    If they feel that you are genuinely interested in them and what they have to say, they will likely be more open to discussion. Observing teamwork displayed by your employees can also help you give you further insight into their habits and tendencies. This insight can allow you to accommodate their weaknesses support their strengths.

2. Clearly Convey Your Message

  • Getting your message across clearly the first time can eliminate confusion and allow you to make a plan of action that effectively directs your employees. A clear message can reduce time spent correcting errors. Which can allow you spend more time improving results.

  • When addressing your team, speak clearly and be articulate. If they cannot understand what you are saying, they cannot understand what you expect of them. Use visual aids to support your thoughts and ideas. Visual aids can help your employees to remember what has been said without having to reevaluate every detail.

    In addition, be sure to answer any questions that may arise. When you take the time to clarify at the point of discussion, you reduce the chances of having faulty or negative results.

3. Adapt Your Communication Style to Fit Your Audience

  • In order to adapt your style to your audience, it may be helpful to recognize that there is more than one right way to convey your message. This realization can help you relay your message in a way that they can relate to you; which can reduce confusion and uncertainty.

  • Before approaching your employees, be sure to have a structured and organized plan. Having a plan can guide your communication in a way that helps avoid repetition and hesitation. This can improve the flow of your presentation and allow your employees to understand what you are trying to communicate.

Effective Communication Skills for Results

Communication can be the greatest and most effective tool you possess. Effective communication skills are key goals to obtaining the productivity and results you desire. Imagine creating a workplace with limited miscommunication. It can become your reality - all it takes is a little work to be clear and concise with others.

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